Tracking RSVPs

Keep track of guest responses in Aisle Planner's guest list manager

Christina Farrow avatar
Written by Christina Farrow
Updated this week

Once you've added your guest list for one or more related events into Aisle Planner, there are four ways that you can track RSVP's for your guests in Aisle Planner:


Tracking RSVPs via The Guest Manager

You can manually track RSVPs through Aisle Planner's guest manager for specific events. To enter in responses manually, head over to your Guest List Manager in Aisle Planner, and choose which event for which you'd like to track a guest's RSVP.  Click on CHANGE VIEW and then view by INDIVIDUAL GUESTS. Next, sort your guest list by RSVP # so all members of the household are together and then click on a blank box to mark if a guest is attending or declined by cycling through the response options. Click once for attending, twice for declined, or three times to return to awaiting response.

Here's a snapshot of what each symbol looks like:

Tracking Meals via The Guest Manager

You can also add meal choices in this view by clicking into EVENT INFO & OPTIONS and keep track of your guests entrée choices as they come in. For a comprehensive review on adding and tracking meal choices, click here.


Tracking RSVPs via the RSVP Summary Page


You can also head over to the RSVP Summary Page and manually track the RSVPs of the guests across all events, not just the event you are viewing as in Option 1 above. This is incredibly helpful if you have multiple events across several days.

First you will want to sort the RSVP Summary Page by RSVP # so all members of the household are together. You can then mark guests as attending or declined in the same manner as above: clicking to cycle through the possible RSVP statuses, but with this option you can also invite a guest to an event by clicking on a light gray box. Once the box changes to white, you can click again to mark them as attending.

Tracking Meals via the RSVP Summary

You can also track meals for all events so long as you've added the meals from the event's main guest list page. If meals have been added to an event, a column for meals will appear to the right side of the event name. 

For a comprehensive review on adding and tracking meal choices, click here.

For now, if you need to add dietary restrictions for a particular guest or to identify they need a highchair or wheelchair, you will need to do that in the individual view of the main guest list manager for that particular event.

To learn more about the RSVP Summary page, click here

Requesting RSVPs via Guest Messaging

You can request guest RSVPs through our guest messaging feature within Aisle Planner's Guest Manager, which enables you to send each guest party an email with a unique link to their guest party record online, where they can RSVP for all guests in their party.

Once guests respond online, the updates are automatically made to your guest list. They'll also receive an email confirming their response, with a link to update their RSVP if their plans change down the road.

Pro tip: This method is only recommended if you have entered in an email for most of your guest parties. Don't have an email entered into your guest manager for each guest party? We got you! Enable your online RSVP page and share with your guests so that they can search for their guest records to RSVP. Learn more below.

Tracking Meals via Guest Messaging

If you've added meal options to any of your events, guests will see the option to select a meal choice and provide additional information, such as food allergies. They can also submit any additional information, such as whether or not they need a highchair for their little one(s)!

Learn more about requesting RSVPs via our Guest Messenger in Aisle Planner here.


Enabling Online RSVP on your Wedding or Event Website


This option requires a few steps, but it is the easiest option to collect guest responses, especially if you don't have an email address for each guest party. To enable online RSVP on your wedding or event website in Aisle Planner, head on over to the Website tab within your project and follow the prompts.

For your guests to RSVP via a website, there are a few requirements:

  1. Your guest list must be final, including any plus ones and children, and guests must be added to all the events they'll be invited to in your guest manager.

  2. You must create your Website URL to generate your RSVP URL. You do not need to use the AP Website to use the RSVP digital link. (located at the bottom of the website page)

  3. Once your guest list is set, you'll need to send an Online RSVP request via guest message for all events to activate RSVP search, even if you don't have an email address for every guest.

  4. If you need to make changes to your guest list, including adding new guest parties or editing events that guests are invited to, you'll need to resend the Online RSVP request via guest message to add changes to RSVP search and update guest party records.

Check out this short video that will explain how to enable your RSVP digital link.

IMPORTANT THINGS TO KNOW ABOUT ONLINE RSVP:

  1. Guest search is enabled via the guest message you populate out of your Guest Manager. You must hit SEND on your message to enable search.

  2. RELPY BY dates are reflected from the most recent message, even DRAFT mode messages, so be mindful of your Guest Message center and any drafts you have created.

  3. The online RSVP link is currently not password protected, even if the password protection is enabled on the Website

  4. If a website is published, the RSVP link will appear in the top navigation (far right) once an online RSVP message has been drafted (not sent), HOWEVER, the search is not activated until the online RSVP message has been sent, which enables online RSVP (see requirements above). The RSVP link in the website will NOT WORK until the guest message for online RSVP has been sent, even if the RSVP page exists.

Tracking Meals via Online RSVP

If you've added meal options to any of your events, guests will see the option to select a meal choice and provide additional information, such as food allergies. They can also submit any additional information, such as whether or not they need a highchair for their little one(s)!

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